Volume supply of identified research materials under a written arrangement.
PEPTAS considers larger one-time and recurring requirements from identified organizations for the receiving organization and end user identified in the accepted quotation. Each order requires a written quotation or written call-off confirmation.
Supply under forecast
Recurring requirements are handled through a written arrangement rather than as a sequence of unrelated requests. The organization provides expected volumes, required dates, receiving locations, pack formats and documentation needs. The arrangement states how call-offs are placed, what each call-off must contain, and which terms remain fixed or require confirmation.
A forecast is planning information. It does not reserve inventory or commit either party unless that effect is stated in writing. Where continuity depends on expected demand, changes should be stated as early as possible so the next quotation or call-off can reflect the revised requirement.
Once an arrangement is accepted, individual call-offs can refer to its agreed terms instead of restating the whole requirement. A call-off becomes an order only when Ikigai Corporation Limited confirms it in writing under the accepted arrangement. A call-off that changes quantity, format, documentation, destination or schedule is confirmed in writing before it becomes an order.
What we agree in writing
The written arrangement separates the standing commercial basis from the details that apply to a particular call-off. It gives procurement, receiving and laboratory teams one reference for the terms that matter before a formal order is raised.
| Material and specification | Material identity, target purity and method, physical form, and counterion or salt form where relevant, as stated in the order. |
|---|---|
| Quantity | Quantity per call-off, forecast quantity and any total written commitment, as stated in the quotation. |
| Documentation | The analytical documentation available for each material and lot, as stated in the quotation. |
| Packaging and labelling | Pack format, quantity per container, labelling fields and lot-separation requirements, as stated in the quotation. |
| Delivery basis and destination | As stated in the quotation for the relevant order. |
| Payment terms | Invoice terms and the permitted payment route, as stated in the quotation. |
| Quotation validity | The period for which the quotation may be accepted in writing. |
A row whose value depends on the requirement states where that value is fixed rather than presenting a figure this site cannot hold for every order. The structure is the message: the same seven headings answer a vendor questionnaire and define what the written arrangement covers.
How a price is arrived at
No fixed quotation value is published, because a volume requirement is defined by its actual terms. Quantity, pack format, documentation, destination, scheduling pattern and whether the requirement is one-time or recurring all affect the quotation.
The quotation states the quoted amount, the applicable currency, the validity period, the payment terms, the quantity basis and any total commitment needed for the stated arrangement. A call-off structure can separate the overall commitment from the quantity released at each stage.
Where internal approval is needed before the full forecast is committed, the request should identify the proposed initial quantity and the expected recurring requirement. The quotation can then distinguish the immediate order from later call-offs without presenting forecast information as reserved inventory.
Why a quotation, and not a price.
PEPTAS quotes every order in writing. What a material costs depends on the quantity, the pack format, the documentation you need and where it is going, and each complete request is reviewed before a quotation is issued. Tell us the material and the quantity, and after review PEPTAS may issue a written quotation covering price, availability, documentation and delivery basis, request further information or decline the request. If something is missing we ask before we quote.
Packaging and format
Packaging and format are part of the written requirement. They are not assumed from a catalog identity record. The request should state the quantity per container, the number of containers, the preferred physical form, the labelling fields, the internal reference, any lot separation, and any counterion or salt-form requirement. State a requirement of this kind in the request rather than after acceptance.
For recurring requirements, the arrangement can state which fields must remain consistent across call-offs and which may change. Material identity and batch-specific values remain tied to the documentation confirmed for the relevant material and batch. What is available for a given requirement is stated in the quotation.
Payment and delivery terms for organizations
Orders are placed by written acceptance of the quotation. An invoice follows the accepted quotation. Payment is made against that invoice, by bank transfer or by a payment link issued with the invoice, as stated in the quotation. No other payment term is offered.
Delivery basis, carrier, transit arrangements and timing are confirmed in the written quotation for each order. The written quotation states whether PEPTAS is prepared to proceed to the named destination on the information available at the review date. These terms are not published as a general table, because they depend on the material, the destination and the order-specific arrangement.
The Payment and Delivery Policy states the payment, delivery and destination-review position that applies to every order.
Documentation for a volume order
Documentation requirements should be stated before the quotation is issued. This lets procurement and receiving teams align the request with internal identity and acceptance requirements before written acceptance.
Analytical documentation available for the material and batch is confirmed in the quotation. Where a safety data sheet is available for the material, its availability is confirmed in the same way. Documentation available for an order describes each document object, what it identifies and what it does not.
The request should identify the document types needed, the material or internal reference to which they must relate, and whether the documentation must be available for internal review before a formal order is raised. No document should be assumed to be available until it is identified in the quotation.
Continuity and material concerns
Continuity is established by the written arrangement. The material identity, target purity and method, physical form, pack format, documentation requirement and call-off route are stated so that later requests refer to the same commercial basis. Any parameter that may vary by lot is identified as batch-specific rather than presented as fixed.
A forecast supports planning but does not establish availability. Where a requirement spans more than one lot, the quotation states whether the lots may be called off separately, whether documentation is confirmed per lot, and whether any field must remain consistent across the arrangement. This keeps the forecast separate from a single undivided order.
Report visible shipping damage, an incorrect item, or a missing item within 48 hours after the carrier records delivery. Include the order reference, the material, the lot identifier, relevant photographs and a concise description of the issue, so that the matter can be matched to the request and the quotation. Do not return material without written authorisation.
The remedy available on a confirmed shortage, transit damage or specification non-conformity is the remedy stated in the Terms and Conditions of Sale and in the Refund and Return Policy, which also state the evidence requirements and the written return-authorisation route.
Vendor setup
Vendor registration can proceed alongside the quotation request. The organization should state the vendor-registration fields and documents its own procurement system requires.
Ikigai Corporation Limited is the contracting supplier named in the written quotation and invoice. The entity that quotes, invoices, supplies and issues any payment link is the same entity: Ikigai Corporation Limited, Hong Kong Business Registration No. 69705679. The operator details are published on the Regulatory information page.
Vendor documents are available on request and are supplied in correspondence. Any additional vendor-registration document must be confirmed in correspondence before it is relied upon.
Request review, declined categories and third-party rights
Request review.
Each complete request is reviewed before a quotation is issued. For custom synthesis, technical feasibility is confirmed through the contracted production facility before PEPTAS issues a quotation. PEPTAS separately reviews whether the request is consistent with its laboratory-research supply scope.
What we decline.
PEPTAS supplies laboratory research materials only, and declines requests where the material, quantity, destination, end user or stated use is inconsistent with that scope — including requests for human or veterinary use, for clinical, diagnostic or compounding use, or for incorporation into any product intended for human or animal use. PEPTAS does not accept an order in which the material is represented, specified or intended for use as an active pharmaceutical ingredient. Requests for resale or onward transfer outside the end user and destination identified in the accepted quotation are outside that scope and are declined. PEPTAS may decline any request without stating a reason.
Third-party rights.
PEPTAS may decline, suspend or cancel a request where information available to it indicates a material risk of infringement of a third-party right in Hong Kong or the destination territory. PEPTAS does not knowingly accept a request where its recorded material-and-territory review identifies a third-party-rights risk that has not been resolved, and may require evidence of a licence, authorization or another lawful basis. Request review is not a non-infringement opinion for the requester. A request framed by a third-party mark, originator product name or development code is not accepted as a sufficient material identity; PEPTAS may require a non-proprietary chemical identity and evidence of the requester's authority before deciding whether to proceed.
What to include in a request
- Material name or catalog identifier.
- Quantity per call-off and expected total requirement.
- One-time, recurring or framework requirement.
- Target purity, physical form, counterion or salt form, and pack-format requirements.
- Documentation required for each material and lot.
- Receiving organization and destination.
- Requested schedule and proposed call-off pattern.
- Ordering route and vendor-registration requirements.
State each of these in the request, so that fewer points remain open at review. The quotation defines the order. A forecast alone does not.
